Information Collected by Drug Free Sport New Zealand & Purpose of Collection
Drug Free Sport New Zealand (DFSNZ) collects personal information from athletes and other persons where this information is necessary and appropriate to conduct its anti-doping activities under the World Anti-Doping Code (Code) and Sports Anti-Doping Act 2006. These activities include collecting whereabouts information, conducting testing, performing results management, determining whether use of a prohibited substance or prohibited method is limited to a legitimate and documented therapeutic purpose, providing participants with information about clean sport and education on their rights and responsibilities, conducting investigations into anti-doping and initiating legal proceedings against persons who are alleged to have committed anti-doping rule violations.
The types of personal information that may be collected by DFSNZ include information relating to an Athlete’s name, date of birth, contact details and sporting affiliations, whereabouts, designated therapeutic use exemptions (if any), anti-doping test results, and results management (including disciplinary hearings, appeals and sanctions) as well as personal details and contact information relating to other Persons, such as medical professionals and other Persons working with, treating or assisting an Athlete in the context of Anti-Doping Activities.
DFSNZ may collect personal information through:
- The Athlete Whereabouts Programme;
- Therapeutic Use Exemption applications;
- Online/ Phone Supplement Checks;
- Testing and testing programmes;
- Sample collection;
- e-Learning courses;
- Sports Anti-doping educational activities; and
- Reporting Doping in Sport.
Information collected will only be used for anti-doping purposes.
Information obtained through use of website
DFSNZ may collect personal information through use of its website. If you log your details for any services on www.drugfreesport.org.nz, we may ask for your name, postal address, e-mail address and role in sport (e.g. athlete, coach, National Sporting Organisation (NSO) etc.) This information is gathered to allow us to process your request and provide you with the best possible service. The information you provide may be used by us, our agents or sub-contractors to communicate with you on any matter relating to the conduct of your account and the provision of our services in general.
DSFNZ may also collect personal information through the use of its e-Learning courses. This information is collected in order to:
- identify and verify individuals who have registered, attempted and / or completed e-Learning courses; and
- process or disclose this information as it relates to athletes and other persons where necessary and appropriate to conduct our anti-doping activities under the Code and International Standards.
If an athlete chooses not to enter the required mandatory information, they will be unable to complete registration for the e-Learning courses, which may result in restrictions as deemed by their NSO.
Information collected through the website may also be used for DFSNZ’s anti-doping activities.
We may also use information and statistics for the purposes of monitoring website use in order to help us develop our website and our services. However, this information will not include anything that could be used to identify an individual.
We may also wish to provide you with information which may be relevant to you by the way of e-newsletters. If you do not wish to receive these, please click unsubscribe in the e-newsletter.
We may also contact you about specific matters which we believe may be of use to you directly by email. If you do not wish to receive these intermittent updates, please send an email to firstname.lastname@example.org to us with the word unsubscribe in the heading and your name.
Recipients of personal information
Personal information collected by DFSNZ may be shared with WADA, other Anti-Doping Organisations, International Federations and National Governing Bodies of sports, the New Zealand Sports Tribunal, the New Zealand Olympic Committee or Paralympics New Zealand as required by the Code for anti-doping purposes. The information may also be provided to other agencies if required by law.
Location of personal information
All personal information collected by DFSNZ will be held by DFSNZ, Level 1, Building 2, Central Park Corporate Centre, 666 Great South Road, Ellerslie, Auckland.
Authority for collecting information
Collection of personal information is authorised under the Sports Anti-Doping Act 2006, the Code and Sports Anti-Doping Rules. Such authorisation includes the collection of personal information from Athletes who are children or young people. In some instances, supply of the information is mandatory:
- Supply of whereabouts information by the Athlete is mandatory under New Zealand’s Sports Anti-Doping Rules. Failure to supply the information may result in the Athlete committing an anti-doping rule violation.
- Supply of personal information is necessary for an Athlete to obtain a Therapeutic Use exemption. Failure to supply necessary personal information is likely to result in an application being declined and may lead to an anti-doping rule violation.
Retention of personal information
Personal information will only be retained where it remains relevant to fulfilling DSNZ’s obligations under the Code. It will be retained for the periods of time as set out in Annex A to the International Standard for the Protection of Privacy and Personal Information (ISPPPI).
Disclosure of personal information
Public disclosure of personal information may occur where required under New Zealand’s Sports-Anti Doping Rules. New Zealand’s Sports’ Anti-Doping Rules require DFSNZ to publicly report the final result of anti-doping proceedings where an anti-doping violation is found to have been committed – in most cases. Public disclosure may further be required by law.
Personal information may also be disclosed outside of New Zealand to other anti-doping agencies or may be stored and disclosed on the WADA Anti-Doping Administration & Management System (ADAMS). DFSNZ ensures that such disclosure complies with information privacy principle 12 of the Privacy Act 2020.
Rights of Access and Correction
The Athlete has rights of access to, and correction of, personal information as provided by the Privacy Act 2020. The athlete also has rights with respect to the information as provided under the ISPPPI, including a procedure for submitting complaints pursuant to section 11.5 ISPPPI. Any complaint should be submitted to DFSNZ’s Privacy Officer, phone 0800 DRUG FREE (378 437).
Protecting your personal information
DFSNZ has put in place various security measures to ensure personal information collected by us is as safe as possible.
We operate and protect our systems with the use of, but not limited to, firewalls, limited access to information, use of passwords and encryption and such other technologies to help keep information private and secure.
We also keep your information confidential. The internal procedures of DFSNZ cover the storage, access and disclosure of your information.
If any of the information that you have provided to DFSNZ changes, for example if you change your email address, name or if you wish to cancel your registration, please let us know the correct details by sending an e-mail to email@example.com
DFSNZ complies with the Privacy Act 2020 and the ISPPPI.
Transparency Statement: Information Gathering by Drug Free Sport NZ
This Transparency Statement explains how Drug Free Sport NZ collects, uses and shares information gathered about athletes for the purpose of investigating compliance with and implementing the World Anti-Doping Code.
We take care to exercise our information gathering powers lawfully and appropriately, in order to meet our obligations under the Sports Anti-Doping Act 2006, the Privacy Act 2020, the State Services Commission Information-Gathering Model Standards and any relevant Drug Free Sport NZ policies and procedures at all times.
What information is covered by this statement, and why do we collect it?
This section explains how we collect, use and share information when we are carrying out our investigations and testing functions under s 12 of the Act, and the Sports Anti-Doping Rules. We are required under the Act to protect athletes’ fundamental right to participate in doping-free sport, promoting health, fairness and equality. To help protect the integrity and reputation of sport in New Zealand, we gather information which we consider to be important in investigating an athlete’s potential breach of the Code and the Rules.
We collect information via a testing programme, where the samples taken from the tests are monitored for biomarkers of doping that may indirectly reveal the effects of performance enhancing drugs or methods.
We are required to protect such information and only disclose it where legally permitted and where necessary to give effect to our legislative responsibilities.
This statement applies to information gathered by us, our contractors, or any third parties engaged by us.
Information collected directly
Most of the information we obtain is provided directly to us by people or entities, or to authorised representatives such as our external consultants, as required to fulfil our statutory obligations.
Where we are investigating potential compliance breaches brought to our attention, or initiating our own investigations into potential breaches of the Code and/or Rules, we may also gather information ourselves directly from people or entities using our statutory powers.
Information collected from another person or agency
In some cases we may receive or request information from other people or agencies. Such information will be gathered in compliance with our statutory powers and in compliance with the relevant legislation and any information sharing and matching agreements, memoranda of understanding (MOUs) or similar arrangements. We will take all practicable steps to verify information received from third parties.
Collection by third parties
Where information gathering requires specialist capability that we do not have within our organisation, we may engage a third party to collect information for us. Such information gathering is subject to standard legal limits relating to privacy, search and surveillance, access to private property, and the privacy/security by individuals, among other things.
Any information gathering, including by any relevant third parties, must be approved according to our internal authorisation process and must be in line with our obligations under the Act, the Privacy Act 2020, the State Services Commission Information-Gathering Model Standards and any relevant Drug Free Sport NZ policies and procedures at all times.
What do we do with the information we collect? Do we share it?
How we use it
We collect information to fulfil our legislative functions, including to investigate potential breaches of the Code and/or the Rules. Where we identify the need to use the information to further investigate a potential rule violation, we will only do so if required or permitted by law.
When we share it
We may share information with third parties where necessary to carry out our statutory functions. Information is shared only in accordance with relevant statutory powers and in compliance with our relevant legal obligations, and any information sharing agreements, MOUs with other agencies, and our own internal policies.
We may share information with third parties when we are considering and investigating compliance breaches, complaints, and initiating our own investigations or inquiries. We will take all practicable steps to verify information provided to third parties.
We may, for example, share information with:
- other regulatory agencies, where sharing may be necessary to assist that regulatory agency to carry out its statutory functions;
- the other party to an investigation, oversight agency, or complaints body;
- third parties engaged by us to collect information as outlined above;
- the Police or another government agency, if required or allowed by law (for example, to assist with the investigation of a criminal offence, or contravention of the law; or to report significant misconduct or breach of duty or where there is a serious threat to health or safety. If our staff are threatened or abused, we may refer this to the Police.
- an anti-doping agency or other third party outside of New Zealand, either via a confidential and secure email, or by using the Anti-Doping Administration & Management System (ADAMS).
We will also share information with third parties if we are required to do so by law.
How will we protect information?
Enquiries and complaints
If you have any enquiries about our information gathering activities, or believe we have not acted lawfully or have acted inconsistently with the State Services Commission Code of Conduct in gathering information, you can contact us here.